The purpose of the program is to help students earn graduation credit for attending extracurricular events at Hanover. These events include concerts, plays, lectures, exhibitions, films and other special offerings. There is no cost to participate. By confirmed attendance at a minimum of 12 events during the academic year (by end of the winter term), participants receive a quarter unit credit toward graduation. Students may participate all four years of their undergraduate study and receive a maximum of one full unit of credit.
Students: You must register for Cultural Events before you can receive credit. Registration forms can be obtained in the Registrar's Office or printed online. The online calendar is updated when an event is approved for the course. This can be found at http://it.hanover.edu/utilities/culturalevents/
For your convenience, all registered members of the program will receive an email reminder on the day of the event.
To receive attendance credit, registered students need to sign in electronically. This will be through either the sponsor of the event or a student worker for the Registrar’s Office (the larger events like the Guest Artists Series, etc.). Once you have located the worker in charge, please follow the steps to sign in:
1. The attendance monitor will go to the main Cultural Events page here: http://it.hanover.edu/utilities/culturalevents/index.php and choose the SIGN IN button for the event that they are monitoring the attendance for (note: only current events are visible).
2. The course participant will log in with their Hanover College User Name and the worker will give you the event password (this code will be set when an event is nominated and then it will be sent to the sponsor, student worker (if assigned), and to Cheryl Torline, the course administrator. Please be prepared to show your Hanover Student ID in case there are any difficulties.
IMPORTANT NOTE: f there is no worker to verify your attendance, you may submit an attendance verification form as located above right and signed by a faculty member to the Cultural Events Coordinator at firstname.lastname@example.org. Students will not be given credit unless one of these methods is used, so do have a copy of the form available any time you attend a CE event, just in case! These must be turned in to Cheryl Torline, in Newby Hall or via campus mail. An email from a professor vouching for your attendance, will also work in a pinch.
3. You may not get credit for events for which you are already receiving academic credit. For instance, if you are required to attend the event for a class, you cannot get credit; or if you are enrolled in Wind Ensemble you cannot get credit for attending a Wind Ensemble concert.
You will not be charged additional tuition for this course. The course will appear on your Winter Term schedule.
You can register for the course at any time up to and including the end of the drop/add period in January. Otherwise, it follows the same registration rules as any other Winter Term course - namely, you cannot drop it after the end of the Winter drop/add period, and if you wish to withdraw from it, you must do so before the end of the eighth week of Winter Term.
If you attend fewer than 12 events during the year, you will receive a failing grade for the course. Therefore, you need to plan carefully to make sure you will be able to complete the requirement. One possible strategy is to register now for the course, then check your status during drop/add week in January. If there's no way to get to 12 events, you can drop the course and there's no harm done. If you stay with the course, then you can check your status again at the end of February; if you don't think you can get to 12, you can withdraw.
You cannot carry events from one academic year to the next.
You may not receive credit for more than six events in a single event category. These categories include films, concerts, exhibitions, plays and lectures. Basically, this means you have to go to at least two different kinds of activities to earn the credit.
You may not attend the same event more than once and count it toward the 12 required. For example, attending one art exhibit on two different days and attending two separate performances of the same play would be counted as only one event.
Cultural Events Sponsors
To nominate an event, faculty members would complete the electronic event submission form here http://it.hanover.edu/utilities/culturalevents/edit.php or by clicking the link, above.
The event code is any code that will be used for signing the students in. It can be whatever you set it as, but not the name of the event itself. The Registrar has asked that campus groups nominating events supply their own student worker to monitor attendance (either paid or volunteer) and print and use the attached sign in order to be easier to find. At large events such as concerts, plays, and Guest Artist Series, the Registrar’s Office will assign one or more student workers to monitor the sign in process. These are noted on the Online CE Calendar.
1. Do all events held on the campus count toward my Cultural Events requirement of 12 events?
No – only those submitted and approved by the Registrar and listed on the official calendar will count toward the events needed.
2. How do I know which events count for credit?
Check the CE calendar on the Registrar’s home page – it changes frequently so check often!
3. What if I cannot locate the worker for an approved event?
You may ask a HC Faculty or Staff member to vouch for your attendance by using one of the attendance verification slips available through the above link or in Cheryl Torline’s office. It is suggested that you keep those available in your backpack or wallet so you have one if needed. Alternately, a professor may confirm a student’s attendance by sending an email to email@example.com.
4. Do I have to keep track of how many events I attend?
While the sign-in process produces an electronic ]\
record of your attendance, we strongly recommend you keep track of the events you attend in the case of a discrepancy, etc. The official record is available under the STUDENT VIEW tab here http://it.hanover.edu/utilities/culturalevents/login.php?loc=student.php
5. Can I (or my student organization) nominate an event for CE credit?
Yes! But all events must have a faculty sponsor who submits the event for inclusion on the CE Calendar using the above listed process. We ask that events be nominated as early as possible so that they are advertised and known to the students.
6. Who do I contact if I have questions?
Contact Cheryl Torline in Newby Hall (Hanover College Education Building) as she administrates the course for the Registrar’s Office. Mrs. Torline’s extension is 7390 and her email is firstname.lastname@example.org
Final decisions regarding the Cultural Events program are made by the Registrar, Dr. Ken Prince.